Resources

Student Resources

Here you can find helpful resources about AACF policies, procedures, forms, and more. 

APPAREL PROVIDER (Deo Volente Industries) 🔗

You are free to use any provider for your apparel needs. For convenience, Deo Volente Industries offers an AACF online page where you can easily request quotes, place orders, and even set up a custom store for your Chapter.

​

EVENTS, LARGE GROUPS, RETREATS

• ​Speaker Onboarding Form 🔗

This form welcomes and registers new AACF chapter speakers, confirming their volunteer status and outlining reimbursement and appreciation gift policies

• Regional Event Proposal 🔗

Fill this form out before you begin to plan for a regional event like NorCal Praise Night, All AACF Volleyball Tournament, or United. Regional events require a staff sponsor and a team of students leaders to plan it. Submit proposals early because they must be reviewed and approved before planning begins! NOTE: AACF events that are for every AACF (like the volleyball tournament and United) will be limited to one per school quarter.

• Release of Liability and Medical Authorization Form 🔗

Needed for retreats and events like the basketball or volleyball tournament where the activity involves inherent risks, including but not limited to physical injury, property damage, or unforeseen harm.

• Certificate of Insurance Request 🔗

Form for requesting proof of insurance coverage for AACF events, activities, or partnerships when required by a venue or organization.

• Incident Report Form 🔗

Form used to record injuries, property damage, or threats occurring at AACF events or facilities, ensuring timely documentation and follow-up.

• Retreat Guidance Handbook 🔗​

Comprehensive resource for planning AACF retreats, covering contracts, budgets, registration, scholarships, waivers, speakers, insurance, and incident reporting.

FINANCES

• AACF Finance Handbook 🔗

This handbook provides campus finance teams with clear guidelines on budgeting, handling funds, deposits, reimbursements, scholarships, and fundraising. It ensures AACF maintains financial integrity, accountability, and compliance with ECFA standards.

• Budget and Finance Team Authorization Form 🔗

This form confirms your budget has been finished and designates the finance team members who are authorized to handle funds, deposits, and payment requests in line with AACF policies.

IMPORTANT: Before any payments or reimbursements are approved, this Budget and Finance Team Authorization Form must be filled out and your budget completed.

Deadlines to submit your budgets are:
- Semester System Schools - September 30
- Quarter System Schools - October 31

• ​Zoho Expense 🔗

AACF uses Zoho Expense to process payments and reimbursements. Finance team members submit requests for reimbursements and payments through this system, ensuring accuracy, accountability, and timely processing.​

• Zoho Expense Tutorial 🔗

Step by step instructions that show you how to submit expenses in Zoho Expense — from uploading receipts and entering mileage to submitting your reimbursement or payment request. Follow this guide to ensure your submissions are accurate, timely, and approved smoothly.

​

WORSHIP

• Chord Sheets for worship songs 🔗

Access the AACF library to find chord sheets for worship songs, organized alphabetically by folder.

When creating worship slides (PowerPoint, Keynote, Google, etc.), always include a copyright footer. The footer must include:

• Song title

• Writer credit(s)

• Copyright notice

• JEMS’ CCLI license number (#47309)

You can find all of this information at the bottom of each chord sheet in the AACF library. Here's a short video by CCLI on how to display a copyright footer.​

• Chord Sheet Request Form 🔗

Use this form to request chord sheets for worship songs that are not already in our AACF library. ​

• CCLI Reporting Form 🔗
  
  ATTENTION WORSHIP LEADERS!
  Help us keep our CCLI reports accurate, remain legally protected, and make sure the artists who bless us with their music are fairly compensated!

Every song that is reproduced or performed, regardless of whether the music sheet was downloaded from the AACF library or the internet needs to be reported. You will report songs here.​

CCLI Reporting Procedure

1. Before or after the event, go to the CCLI Reporting form and submit the songs you used for a particular event.

2. Songs not listed in the drop down menu can be added in the Unlisted Songs section in the form.

3. That's it! You're done!

​​​​​​​​​​LTC Resources 🔗

Materials and guidance from AACF's Leadership Training Conference (LTC).